StartanAICompany/ai-recruit-site-template
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ai-recruit-site-template/DEPLOYMENT_GUIDE.md
Mikael Westöö 30f094f049 Add deployment script and documentation 
- Deployment script for Coolify setup
- Comprehensive deployment guide
- SSH public key included
- Updated .gitignore to exclude private key
2026-01-23 21:23:39 +01:00

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Deployment Guide - AI Recruitment Site

✅ What's Been Completed

1. Project Setup

  • ✅ Complete project structure created
  • ✅ Git repository initialized and first commit made
  • ✅ All code pushed to Gitea: git@git.startanaicompany.com:mikael.westoo/ai-recruit-site-template.git

2. Application Built

  • ✅ Backend API server with authentication
  • ✅ PostgreSQL database schema and migrations
  • ✅ Public website (6 pages: home, about, services, jobs, apply, contact)
  • ✅ Admin dashboard (4 pages: login, dashboard, applicants, jobs)
  • ✅ CV upload and storage system (PostgreSQL BYTEA)
  • ✅ Docker + Docker Compose configuration

3. Coolify Setup

  • ✅ Coolify project created: "RecruitAI" (UUID: y8804s80goowsccwk8400kwo)
  • ✅ SSH deploy keys generated (stored in ./deploy_key and ./deploy_key.pub)
  • ✅ Deploy key added to Gitea repository

4. DNS Setup

  • ✅ CNAME record created: recruitai.startanaicompany.com

🔧 Manual Steps Required

The Coolify API doesn't support adding private keys programmatically. You need to complete the following steps via the Coolify web UI:

Step 1: Add Private Key to Coolify

  1. Login to Coolify: https://app.coolify.io

  2. Navigate to: Security → Private Keys

  3. Click: "Add Private Key"

  4. Fill in:

    • Name: recruitai-deploy-key
    • Description: Deploy key for RecruitAI Gitea repository
    • Private Key: Copy the contents of ./deploy_key file

    Get the private key:

    cd /home/milko/projects/ryan/airecruit-site/ai-recruit-site-template
cat ./deploy_key

  5. Save the private key

  6. Note down the UUID of the created private key (you'll see it in the URL or key list)

Step 2: Create Application in Coolify

  1. Navigate to: Projects → RecruitAI → production environment

  2. Click: "+ Add Resource" → "Public Repository (with deploy key)"

  3. Fill in the form:

    General:

    • Name: recruitai
    • Description: AI Recruitment Site for Ryans Recruit Firm

    Source:

    • Git URL: git@git.startanaicompany.com:mikael.westoo/ai-recruit-site-template
    • Branch: master
    • Private Key: Select recruitai-deploy-key (the one you just added)

    Build:

    • Build Pack: Dockerfile
    • Dockerfile Location: ./Dockerfile (default)
    • Docker Compose Location: Leave empty (we're deploying the app container only)

    Network:

    • Port: 3000
    • Domains: http://recruitai.startanaicompany.com

    Environment Variables (click "Add Environment Variable" for each):

    DB_HOST=postgres
DB_PORT=5432
DB_NAME=recruitment
DB_USER=postgres
DB_PASSWORD=your-secure-password-here
SESSION_SECRET=your-very-secure-session-secret-here
NODE_ENV=production
PORT=3000

    IMPORTANT: Generate secure passwords for DB_PASSWORD and SESSION_SECRET

  4. Add PostgreSQL Database:

    • In the same environment, click "+ Add Resource" → "PostgreSQL"
    • Name: recruitai-postgres
    • Database Name: recruitment
    • Username: postgres
    • Password: Use the same password as DB_PASSWORD above
    • Port: 5432
    • Image: postgres:15-alpine

  5. Deploy: Click "Deploy" button

Step 3: Configure Webhook (Optional but Recommended)

The webhook has already been added to Gitea, but it's pointing to a null UUID. Update it:

  1. Get the Application UUID from Coolify (visible in the app URL or details page)
  2. Update Gitea webhook:

🚀 Accessing the Site

Once deployed:

First Time Admin Setup

  1. Navigate to the admin login page
  2. On first visit, you'll see a prompt to create the first admin account
  3. Enter:
    • Email: Your email address
    • Password: A secure password
    • Full Name: Your name
  4. Click "Create Admin Account"

📋 Database Migrations

Migrations will run automatically when the PostgreSQL container starts for the first time. They're located in /migrations/:

  • 001_init_schema.sql - Creates all tables, indexes, and constraints
  • 002_seed_data.sql - Adds 5 sample job postings

🧪 Testing the Site

Public Pages

  1. Home page - http://recruitai.startanaicompany.com
  2. Jobs page - http://recruitai.startanaicompany.com/jobs
  3. Apply page - Click "Apply Now" on any job
  4. Test application submission:
    • Fill in the form
    • Upload a CV (PDF, DOC, or DOCX, max 5MB)
    • Submit

Admin Panel

  1. Login at /admin/login
  2. Dashboard - View statistics
  3. Applications - See submitted applications
  4. Download CV - Test CV download functionality
  5. Jobs Management - Create, edit, activate/deactivate jobs

🔐 Security Checklist

  • Session-based authentication implemented
  • Passwords hashed with bcrypt
  • SQL injection protection (parameterized queries)
  • File upload validation (type and size)
  • Change default DB_PASSWORD
  • Change SESSION_SECRET
  • Enable HTTPS (via Coolify or Cloudflare proxy)
  • Review and test all endpoints

📁 Project Structure

ai-recruit-site-template/
├── server.js                 # Main Express server
├── package.json              # Node.js dependencies
├── Dockerfile                # Docker build configuration
├── docker-compose.yml        # Local development setup
├── deploy.sh                 # Deployment script
├── deploy_key                # SSH private key (DO NOT COMMIT)
├── deploy_key.pub            # SSH public key
├── migrations/
│   ├── 001_init_schema.sql  # Database schema
│   └── 002_seed_data.sql    # Sample data
└── public/
    ├── index.html            # Home page
    ├── about.html            # About page
    ├── services.html         # Services page
    ├── jobs.html             # Job listings
    ├── apply.html            # Application form
    ├── contact.html          # Contact form
    ├── admin/
    │   ├── login.html        # Admin login
    │   ├── dashboard.html    # Admin dashboard
    │   ├── applicants.html   # Applications management
    │   └── jobs.html         # Jobs management
    ├── css/
    │   └── styles.css        # Ryan brand styles
    └── js/
        ├── main.js           # Public site JavaScript
        └── admin.js          # Admin panel JavaScript

🐛 Troubleshooting

Database Connection Errors

# Check if PostgreSQL is running
docker ps | grep postgres

# View PostgreSQL logs
docker logs recruitai-postgres

# Connect to database manually
docker exec -it recruitai-postgres psql -U postgres -d recruitment

Application Won't Start

# View application logs in Coolify dashboard
# Or check Docker logs
docker logs recruitai-app

# Common issues:
# 1. Database not ready - wait 30 seconds and redeploy
# 2. Environment variables missing - check Coolify settings
# 3. Port already in use - change PORT environment variable

CV Upload Fails

  • Check file size (max 5MB)
  • Check file type (PDF, DOC, DOCX only)
  • Verify PostgreSQL has enough space
  • Check application logs for errors

📊 Resource Details

Gitea Repository

Coolify

  • Project: RecruitAI (y8804s80goowsccwk8400kwo)
  • Environment: production (a4g8gwwo48wkkck80og0g84k)
  • Server: h001 (ngkwo8css8og0s00c4ows44o)

Cloudflare

  • Zone ID: e6ade38a28032c3542140a9cbf592838
  • Domain: recruitai.startanaicompany.com
  • DNS Record: CNAME pointing to Coolify FQDN

📞 Support

For issues or questions:

✨ Features Summary

Public Features

  • Professional recruitment website with Ryan brand design
  • Job listings with search and filtering
  • Online application form with CV upload (PDF/DOC/DOCX)
  • Contact form
  • Fully responsive (mobile, tablet, desktop)

Admin Features

  • Secure authentication (first-time admin creation)
  • Dashboard with statistics
  • Application management
    • View all applications
    • Filter by status, job, or search
    • Download CVs
    • Update application status
    • Add notes
  • Job management
    • Create/edit/delete jobs
    • Activate/deactivate listings
    • View all jobs (active and inactive)

Technical Features

  • PostgreSQL database with proper indexes
  • CV storage in BYTEA columns (efficient binary storage)
  • Session-based authentication
  • Docker containerization
  • Auto-deployment via webhook
  • Ryan brand colors and design system

Last Updated: 2026-01-23 Version: 1.0.0 Status: Ready for deployment (pending manual Coolify setup)

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